The Charity Expense Transparency Tool is a web-based platform that ensures donors and the public can see exactly how charitable funds are collected, allocated, and spent. Its main goal is to build trust by providing real-time or periodic updates on financial activities, making charity operations more transparent and accountable.

Key Features

1. Donation Tracking – Log all incoming donations with donor name (optional), amount, and date.

2. Expense Recording – Track every expense, including purpose, vendor, and receipts.

3. Fund Allocation Overview – Show how donations are divided across different causes/projects.

4. Public Dashboard – Display summary statistics like total funds received, spent, and remaining balance.

5. Visual Reports – Use charts and graphs to show spending distribution (e.g., 40% education, 30% health, 20% food aid).

6. Receipt & Proof Uploads – Upload bills, invoices, or photographs as proof of expenditure.

7. Audit History – Keep a record of all transactions for auditing purposes.

8. Role-based Access – Admins can add expenses, donors can view reports, and auditors can verify.

9. Mobile Friendly – Optimized for easy viewing on smartphones for quick donor checks.

10. Export Reports – Generate monthly/annual PDF or CSV reports for public release.

Technology Stack

• Frontend: HTML, CSS, Bootstrap, JavaScript (interactive charts using Chart.js or D3.js).

• Backend: PHP / Java / Node.js (for transaction management, authentication, and reporting).

• Database: MySQL / MongoDB (to store donations, expenses, and documents).

• File Storage: Local storage or cloud (AWS S3, Google Cloud Storage) for receipts and proof files.

Workflow

1. Admin Login → Charity organization logs into the system.

2. Add Donations → Record donor details and amount.

3. Log Expenses → Add spending details with proof of purchase.

4. Public Dashboard Update → Show spending breakdown and balance in real-time.

5. Audit & Reports → Generate transparent reports for donors and public release.