Objective:

To create a centralized online system that allows colleges to organize, promote, and manage academic and cultural events, enabling both students and event organizers to coordinate smoothly.

Technology Stack:

• Frontend: HTML5, CSS3, Bootstrap, JavaScript

• Backend: Java (Servlets + JSP)

• Database: MySQL

• Server: Apache Tomcat

• IDE: Eclipse / NetBeans

• Optional: JavaMail API (for notifications)

Modules & Functionalities:

 1. User Registration & Authentication

• Roles: Student, Event Organizer, Admin

• Secure login system with session handling

• Registration form with college ID validation

• Password encryption (SHA-256)

 2. Event Creation & Management (Organizer Panel)

• Organizers can:

  • Create events (technical, cultural, workshops, etc.)

  • Set dates, venue, capacity, registration deadline

  • Upload event poster/image

  • Approve or reject student registrations

• Edit or delete events

• Track participant count

 3. Event Browsing & Registration (Student Panel)

• Students can:

  • View upcoming events in list/calendar view

  • Search by event type/date/organizer

  • View event details (date, time, venue, coordinator info)

  • Register with confirmation alert

  • See registration status and QR ticket (optional)

 4. Admin Panel

• Admin features:

  • Approve or reject event creation requests

  • View total number of events, users, registrations

  • Edit/delete events and users

  • Export reports (CSV, PDF)

  • Send announcements to all users

 5. Dashboard System

• Separate dashboards for Admin, Organizers, and Students

• Organizer dashboard:

  • My Events

  • Participant List

• Student dashboard:

  • Registered Events

  • Notifications

• Admin dashboard:

  • Analytics + Management

 6. Notifications System

• Alert messages for:

  • Successful registrations

  • Event updates (e.g., change in date)

  • Admin approvals/rejections

• Email notifications via JavaMail API (optional)

7. Certificates & Attendance (Optional Add-on)

• Organizers can mark attendance

• Auto-generate participation certificates (PDF)

• Download/Email certificates to participants