Overview:

The Hostel Allocation System is a web-based platform designed to automate the process of allocating hostel rooms to students based on their preferences, academic year, availability, and eligibility. This system reduces manual errors, avoids duplication, and ensures fair distribution of rooms while allowing administrators and students to manage their allocations efficiently.

Technologies Used:

• Frontend: HTML5, CSS3, Bootstrap, JavaScript

• Backend: PHP / Java (Spring Boot) / Node.js (Express.js)

• Database: MySQL / MongoDB

• Others: Email API for confirmation, QR code generation for room access (optional)

Key Features:

 For Students:

• Online Registration: Apply for hostel room online with basic personal and academic details.

• Preference Selection: Choose room type (single/double), floor, block, roommate preference, etc.

• Availability View: Real-time view of available rooms.

• Application Status: Track the status – pending, approved, rejected.

• Room Allotment Result: View allocated room details, bed number, and roommate info.

• Payment Gateway: Pay hostel fees online.

• Download Allocation Slip: Print or download confirmation with QR code.

 For Admin:

• Hostel Setup: Add new hostels, blocks, rooms, and bed capacity.

• Eligibility Management: Filter students by academic year, merit, distance, etc.

• Auto/Manual Allocation: Allocate rooms automatically based on rules or manually as needed.

• Room Management: View and update the status of all rooms (vacant/occupied/reserved).

• Student Management: Approve/reject applications, update room records.

• Reports: Generate allocation reports by hostel, block, department, or semester.

Modules Included:

1. User Authentication (Student/Admin)

2. Student Registration & Preference Form

3. Room Allocation Engine (Auto/manual logic)

4. Room Availability Dashboard

5. Payment Integration Module

6. Admin Hostel Management Panel

7. Email/SMS Notification Module

Advanced Features (Optional):

• Waiting List Management – Automatically allocates vacant rooms to students in the queue.

• Complaint Portal – Lodge complaints about facilities or roommates.

• Leave Request Module – Apply for leave with approval tracking.

• Biometric or QR Check-In – For secure room access and entry logs.

• Visitor Management – Track guest visits to hostels.