
Online Expense Reimbursement System
Objective:
To enable a paperless, trackable, and user-friendly expense reimbursement system with role-based access and automated approval workflows.
Key Features:
- Secure login system for Employees, Managers, Admin
- Expense claim submission with category, amount, and date
- Upload digital receipts (PDF/JPG)
- Manager approval or rejection with comments
- Reimbursement status tracking
- Dashboard for monthly, quarterly, and yearly claims
- Email or SMS alerts on claim status
- Export expense reports (PDF/Excel)
Functional Modules:
- User Authentication Module
- Claim Submission Module
- Approval & Rejection Workflow
- Admin Control Panel
- Expense Report Generator
Benefits:
- Saves time by removing manual paperwork
- Increases transparency and accountability
- Enables faster reimbursements
- Allows data analysis for budgeting
Potential Enhancements:
- Integration with accounting or payroll systems
- OCR-based receipt reading
- Mobile app version for on-the-go submissions
Real-World Use Case:
Used by IT companies, universities, NGOs, and startups to manage employee or student reimbursements efficiently.